You probably already have a picture of the big day you are planning for. If you are keen about details, you could feel overwhelmed by the logistics that you need to look into. What you need to do is create a working plan and ensure all the details are taken care of in good time. You can get professional help or do it yourself, depending on your commitments. Whichever way you choose to plan for it, there are certain basic considerations to make.
The first major thing to do is draft a budget. A comprehensive budget should factor in all the activities of the day and help you to cater for all of them. The following post explains how you can do this:
How To Create Your Event Budget
If you’re planning an event, there’s one step that is essential to making that event happen: creating the event budget. Luckily, it’s a repeated action so you can easily create a basic framework for your budget, edit it along the way, and use tools that you probably already have to make it come together. It might seem daunting and finite to create an event budget, but as long as you make one that is realistic and builds in padding in case of emergency, you’ll be all set.
Here are some basic things to think about while getting started:
- Using Excel/Google Spreadsheets
- Potentially looking into event budgeting software
- Adding line items for every single detail
- Knowing when payments are due (being late could incur an extra cost)
Adding expected amounts and actual costs so you can see if you are over budget Read more at Endless Events…
Be sure to stick to the budget to avoid any disappointment or embarrassment on the big day.
One of the major factors that contribute to your event’s success is the venue. A good venue is one that will have or accommodate all you need. Here’s how to select a good venue:
What to Consider When Searching for a Venue
- Location
You’ve probably already considered this. For a local event, you may be looking for a venue within a reasonable distance from most attendees’ homes or places of work. If many attendees will be traveling from out of town, a venue near the airport or their hotels will be beneficial. In whichever case, don’t forget to consider traffic, transportation, and parking options.
Would you like to reduce the chance for your attendees to be late? Provide them with a mobile event app, which is essentially a standard these days. With GPS maps, driving directions, and parking/shuttle information at their fingertips, your attendees will feel relieved. If the venue is within a large campus or institute, maps with pins especially help a lot. For events with exhibitions, posters, or parallel sessions, interactive indoor maps will help attendees conveniently navigate. Read more at Whova…
Your event’s venue should be big enough to accommodate all your guests comfortably throughout the event. This is critical to the success of the event.
The transportation services you contract will also contribute greatly to your event’s success. The following post describes the basics of wedding transportation, which you can apply to any special event:
10 Wedding Transportation Basics You Need to Know
Delicious food, emotional toasts and a high-energy dance floor make for a fabulous party, but before any of that can happen you need to get there—preferably on time. Transportation glitches can get your day off to an awkward start, making you anxious, pushing back the festivities and leaving your guests feeling cranky. Here’s how to make sure you have a smooth, and fun, ride.
- Book a Car Company Way in Advance
Hire your car company about six months out (after you’ve settled on your date, wedding party size, and ceremony and reception sites). If you’re getting married in April, May or June—otherwise known as prom and graduation season—formal vehicles will be in high demand, so book your transportation even earlier, if you can (around nine months is a good benchmark). The same goes for special rides like vintage cars, which are in shorter supply than your typical town car or limousine. Read more at The Knot…
If you are looking for luxurious transportation services for your special event that will make it spectacular and memorable, Camryn Limousine is the company of choice. We offer transportation services for all events in Charlottesville and Central Virginia.
Our commitment to excellence was recognized when we won the National Operator of the Year Award in 2016. We have a vast fleet of vehicles featuring limousines, sedans, SUVs, vanterras, buses and coaches to cater for all your event transportation needs. Call us on (434) 990-9070 or visit our website for bookings.
